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John Johnson Collection
Help Contents

Help: Search All

You can access Search All by following the Search link on any page of the site.

How do I get to a different search page?

There are currently six different searches available within the John Johnson Collection: Search All, Entertainment, Booktrade, Advertising, Crimes, murders and executions and Popular prints. Use the links at the top of each search page to navigate to the other searches.

The search you are currently viewing is indicated by an arrow and a different background colour to the link e.g. All.

What types of search can I perform?

On the Search All page you can search the John Johnson Collection using a combination of the following fields:

How do I find information quickly?

Use the Keyword field to find all records containing a single word or phrase:

The keyword search covers all fields within a record and the document image (where available) except the date.

You can choose whether to search for keyword(s) in both Records and document text, Records only, or Document text only. Choose the relevant option from the drop-down list associated with the Keyword(s) field.

How do I perform more complex searches?

Limiting your search

You can limit your search so that you only obtain the records which have an associated scanned document:

If you choose to search in the Crimes, murders and executions section, you can also limit your search so that you only obtain the records featuring Mapping Crime resources:

Note: these options are unchecked by default.

To search for records containing a particular name

The name field covers names of authors, editors, publishers, companies and performers.

Note: personal names can be entered either forename followed by surname or surname, forename. However, when selecting from a list of names, the names of people are listed in the format: surname, forename e.g. Caryll, Ivan.

To search for records by title or first line

To search for records on a particular subject

To search for records containing illustrations on a particular subject

To search for records which mention a place name

Note: places include towns, cities, countries, theater names, etc.

To search for for a particular type of document

To search for records by printing process

The printing process of a document may differ from the printing process of the illustrations within it. If you wish to restrict your search to the printing process of illustrations only check the Limit to printing process of illustrations checkbox. This option is un-checked by default.

To search for a particular printer or publisher

To search for a particular engraver or lithographer

Use this field to search for instances of the names of any persons or organisations responsible for the production of plates, blocks, stones etc. used during printing (including engravers, lithographers, mezzotinters, etchers).

To search for records by date

Note: to search for a single year either enter the same year into both boxes or a single year into one box and leave the other one blank.

Due to the nature of the material in the John Johnson Collection date information is not always available or accurate. To include items which have been given an approximate date, check the Include items dated approximately checkbox. To include items which do not have a date, check the Include undated items checkbox. To exclude either of these types of record, simply un-check the relevant checkbox. Both checkboxes are checked by default when the search page initially loads. Note: the Include undated items checkbox becomes unchecked automatically when the date range is changed, you will need to re-check the checkbox if you have changed the date range and still wish to include items without a date.

To search by shelfmark

All records in the John Johnson Collection are given a shelfmark which indicates their physical location within the Bodleian library.

Note: the shelfmark can be entered as it appears in the record, including any bracketed numbers and letters e.g. Provincial Playbills Box A-B (70). It is not necessary to enclose the shelfmark in quotation marks.

To search records by physical form

Note: by default all of the physical form checkboxes are checked and therefore will be included in the search.

To search for records containing special features

Note: by default these checkboxes are shown unchecked and will not be included in the search.

Search Tips

If you enter multiple keywords into any of the search boxes they will be joined together by the boolean operator AND e.g. theater music. This will return results containing the word "theater" and the word "music".

To search for an exact phrase enter the words in quotation marks e.g. "rip van winkle".

If you wish to search for a phrase containing a reserved term such as and, or, not e.g. hide and seek you should enter the words in quotation marks e.g. "hide and seek".

You can use other Boolean and proximity operators to combine search terms or wildcard characters to include variations on a term.

You can search for a word which contains an apostrophe by including the apostrophe in the search box e.g. "Don't shave after five on Thursdays"

How do I organise the results of my search?

Sorting results

The sort order can be chosen either on the Search All page before the search is run or afterwards from the Search Results page. By default your results will be returned in relevance order. Choose an option from the Sort results drop-down list. Search results can be sorted in one of three ways:

Displaying results

You can choose whether to display 20 or 50 entries on the Search Results page using the Display radio buttons:

You can change this on the results page too - the number will persist throughout your session or until you change it again. By default 20 results will display per page.

Submitting a search

When you have finished entering your search terms and making your selections, click the Search button next to the Keyword field or at the end of the page. The Search Results page will appear displaying the results of your search.

If you want to clear all search boxes and begin a completely new search, click on the Clear search link at the bottom of the page.

Note: Between search boxes, all terms are treated by default as if they were combined using the Boolean operator AND.